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Writing a session plan

Running an event can be quite daunting whether it’s a workshop lasting a few hours or just a brief talk. Preparing for this and writing a session plan will help you to manage your activity and give you confidence for its delivery.

Effective facilitators will:

  • plan the event/activity
  • procure the resources they need
  • list the procedure they are going to follow for their activity
  • and prepare for potential pitfalls and problems.

You can achieve all of these by writing a session plan.

This can be short and simple, or very detailed – whatever suits you. There is no right or wrong way to produce a plan: it needs to be something that will help you to get ready to deliver your session and guide you during the activity.

As a minimum you will probably want a plan that sets out:

  • The aim of the activity (what you want students to know, think or feel after your session)
  • What steps you and the students will go through during the session
  • How long each of these steps will take
  • The resources you need at each step along the way
  • Any concerns or risks involved in the session and how these will be reduced.
  • If you already have experience in writing session plans or delivering practical activities you might want to write a more detailed plan that also covers:
  • How you will check whether students have taken in the information
  • Evaluation plans
  • Links from the activity to the curriculum
  • Ways you will ensure inclusivity, address unconscious bias
  • Follow on activities.

Here’s one we have done before.

A simple session plan template can be downloaded here.

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